The Role: Secretary / PA
Location: Dublin Office
Salary: Competitive salary, negotiable depending on experience
Closing Date: 30/07/2014
Job Type: Full time permanent role subject to probation
Reports to: Chief Executive Officer

Key Responsibilities:
Providing secretarial and administrative support to the 3 Senior Executives on a day to day basis your duties will include the following multi dimensional task loads:

  •  General Admin, including responding to telephone calls and emails, copy typing, keeping diaries and maintaining filing systems.
  •  Bookkeeping records – purchase orders, expenses, statements, invoices, and suppliers follow up.
  • Database Development, Data Input and Cleansing.
  •  Performing research and preparing reports.
  • Filing and file management alongside reception duties.
  •  Organising meetings, room bookings, catering and agendas as required.
  •  As and when required make travel/accommodation arrangements for the directors.
  • Diary management, minute taking, answering phone calls and dealing with enquiries.
  • Order materials and resources as required, maintaining records of expenditure and time.
  • Operating IT systems and maintain and update as required databases, mailing lists etc.

Above is a high level overview of the role and a full Job Profile is available upon request.
The Person:
Leading Dublin based Renewable Energy Company is seeking to recruit an experienced Secretary / PA to work in a busy Commercial environment.
Being familiar with documentation database the successful candidate must be able to use traditional research sources, computer literate and specialized databases, including the use of the Internet and presenting the information in report form On the basis of research undertaken, to prepare reports for submission to Managers.

This is a multi-faceted, demanding role which is ideally suited to someone looking for a challenging, interesting and varied workload where you will be given opportunity to utilise your extensive experience across the broad spectrum of the administration role.
This is an exciting opportunity to join a key player in a strategically important sector. The role will suit an ambitious, self starter with a proven track record of success.

Qualifications and Education Requirements: 

  • College diploma or equivalent.
  •  Ideal Candidates: Will have previous PA and secretarial experience within a busy firm and will have excellent communication skills and a willingness to complete assigned tasks to the highest quality

Skills & Experience:

  •  Previous high volume Secretarial experience is essential.
  • The ability to work to a high level of accuracy in a high volume and high value      environment with tight deadlines.
  • Proficient typing skills, good spelling, punctuation, grammar and oral communication
  • Excellent administrative and organisational skills are required
  • Excellent interpersonal skills are essential
  • Strong competence in MS Word, MS Excel
  • Strong multitask and time management
  • Ability to work independently and as part of a team

Interested? Then please submit your application in confidence via email to (please include the position subject). For any further questions concerning the position or application procedure, do not hesitate to contact HR +353-1-6430-800.
Note: Only shortlisted candidates will be contacted.

Other Roles

Gaelectric is a dynamic company and are always open to new people and new ideas. Please contact us at if you wish to pursue a career in renewable energy.

Gaelectric, a privately held group established in 2004, is a leading developer and operator of renewable energy and energy storage projects in Ireland, the United Kingdom and North America with offices in Dublin, Belfast and Chicago.